February 24, 2016

Five Rules of Event Planning

As some of you may know this year is our 75th Anniversary, and on February 27, 2016 we are holding an event to celebrate 75 years to the day of the laying of the cornerstone of the hotel.

It’s truly amazing how many people need to work together to host an event, the catering, the ice carvers, the gentleman who is writing the Lord Elgin Hotel’s story, the maintenance staff, the sponsors, the housekeepers, and so many others.

If you have ever planned an event, even if it’s not as large as this one, you will quickly learn the five rules of planning an event.

  1. Anything that can go wrong will go wrong: even if you think that you have every detail planned till the end, not everything will go as planned. Maybe not all your guests will show up, maybe there is a problem with the escalator. No matter how small it is something will happen and it’s okay, because your event will still be great, so relax and enjoy the smiles on your guests’ faces.
  2. Remember to delegate: you may want to have a hand in every aspect of the planning yourself, but you have to remember that you have a team of people surrounding you that want this to be a great event just as much as you do. Trust your team.
  3. Don’t confuse your run of show with a schedule: as much as everything needs to be on time so that the next thing can go on, don’t rush your speakers they are there for you, and they just want to thank everyone for the support and to show how much the event means to them.
  4. Not everything is a crisis: something might break, someone might get hurt, but that doesn’t mean that everything is wrong. Keep the guests calm, by keeping yourself calm, and show them that a broken tea cup or a little papercut is not the end of the world.
  5. Remember to breath: you have done the running around you have done the stressing have faith in your team and remember to take a moment and breath, take a moment talk to one of your guests, see how much they’re enjoying it, and most importantly take a moment to enjoy it yourself, before throwing yourself back into your work.

It takes each and every person involved working together to create a harmonious event, and I’m really looking forward to seeing it all come together on Saturday.

– The Intern