Congratulations on your engagement! When you decide to say “I do” let the Lord Elgin help create that special day with you. Please view our frequently asked questions to help you organize and alleviate some of those burning questions about Ottawa weddings at the Lord Elgin:
What is the cost for the banquet space?
There will be a charge for the function room which can range and depends on the amount of food and beverage and number of guestrooms booked and consumed in the hotel.
Do I need to provide a deposit?
Yes a deposit of $500.00 is required to secure the venue.
What kind of menu selections and services does Lord Elgin offer?
All current menus both plated and buffet are listed on our website. Many guests prefer to tailor their menu to reflect their taste or familial background. Our Chef would be happy to meet with you to discuss your ideas, make suggestions and schedule a tasting.
Does the Lord Elgin provide menu tasting?
The Lord Elgin will schedule a sample tasting upon confirmation of the clients’ intent to hold their event with us. A maximum of three people may attend the menu tasting; an additional cost of $20.00 will apply should you want others to attend.
Does the Lord Elgin prepare any extra plates? When should I provide my final guaranteed attendance for my wedding?
The Chef will prepare for an additional 2% over the guarantee attendance. When you first place the booking; the Lord Elgin will have you estimate the attendance. This will allow us to determine the best function room to suit all of your needs, wants and expectations. The food and beverage may also be selected at this time; the menu must be pre-selected one month prior to the wedding day; two weeks prior to the event day we require the most accurate estimate of guaranteed attendance for the food and beverage, and a minimum of 72 business hours for the guaranteed attendance.
Will the Lord Elgin provide dinner wines? May we bring our own wine?
Most guests choose their wine selection from the Lord Elgin’s wine lists. However should you wish to bring in your own wine to be served during the dinner the following regulations will apply:
- A corkage fee of $15.00 per bottle will apply
- You must obtain a special occasion permit from the L.C.B.O and provide it to the Lord Elgin two weeks prior to your wedding day. The permit will be posted in the function room during the time the wine is consumed.
- Should you choose to bring in your own wine, the bar will be closed during the duration of the time the wine is being served and consumed. The Lord Elgin license and client permit are never to operate simultaneously.
What is the cost of a cash bar? How does a cash bar work?
A “cash” bar implies that your guests will pay for their own beverages. A “host” bar or “open” bar implies that you will pay the clients beverages. Subsidized beverages may be arranged. This mean you pay a portion of the cost for a beverage so that your guests receive a lower price during a “cash” bar.
If choosing a “host” bar, you may have the option of deluxe or a premium beverage selection.
Premium host bar includes: Domestic Beer, House Wine, Liquor, Soft Drinks and Bottled Water.
Deluxe host bar includes: Domestic and Imported Beer, House Wine, Liquor, Liqueurs, Brandy, Cocktails, Soft Drink and Bottled Water
Should total bar sales be less then $400 a $100 bartending fee shall apply.
Is water provided on the tables at dinner?
Yes, ice water will be pre-poured at the tables, and service will continue as needed throughout the dinner.
May we bring our own wedding cake? Is there a change for this service?
Yes, you may bring your own wedding cake to be displayed near the head table during the reception and dinner. A charge of $3.00 per person will apply.
What time is the function room available for decorating? Are their any rules or regulations?
The function room will be available the morning of your wedding as stated on the contract. We may, depending on availability allow earlier access; this would be determined a few days prior.
You may only use masking tape to secure your decorations on the walls.
No art work already present in the room may be modified and or removed.
Fire regulations require that all candles be enclosed at all times.
Prior to purchasing or ordering any decoration, please contact your Lord Elgin representative to ensure that the decorations are acceptable.
What are the costs should there be any damages?
Should any damage to the facility occur the Client will be held responsible for all costs for the replacement of; cleaning of and or refurbishment of items damaged.
What additional Services does the Lord Elgin offer?
Based on availability, power cords, power bars, podium with wired microphone, easel, and coat check service
Does the Lord Elgin offer any audio visual equipment?
The Lord Elgin provides a complimentary podium and P.A system. We would be please to order any addition items on your behalf though our in-house audio-visual supplies, PSAV.
What is the procedure to book an event at the Lord Elgin?
Once we have discussed your requirements and you have verbally confirmed your event, we will then create a Sales and Catering contract, which will serve as your contract for you to review, sign and fax back on the stated date. This will outline your coordinates as well as the dates, times and number of guests expected for your event and the allocated function rooms and room rentals. This document will also outline general terms and conditions, cancellation policy and billing options. Closer to the date of your event, once all of your exact arrangements are known, a Banquet Event Order will be created and provided to you with all of your function details and you will be asked to sign and return this documents to confirm the arrangements.
Groovy Linen www.groovylinen.com, 613-723-5155.
Cadenza Strings www.cadenzastrings.com 1-888-589-6801
Quality Entertainment www.qualityentertainment.ca 613-5260-8742.
Professional Entertainment Group www.pdjs.com 613-526-5753
Silver Fox DJ Service www.silverfoxdj.ca 819-459-1962
Geoff Grace DJ Services Email: firstname.lastname@example.org
Hair & Make Up:
Boss Arts www.bossarts.com 613-230-2500
Sweet Indulgences www.sweetindulgences.ca 613-577-1588
Please feel free to contact us at any time as it would be our pleasure to schedule an appointment with you to view our facility and to meet with you personally.
As this is surely a huge undertaking for you to organize please see the following guidelines which will help you step by step to not only help you through the planning process but also aide us in understanding what is needed to create a seamlessly enjoyable day.